There’s a sense of anticipation and excitement when it comes to relocating to a new office. This is especially true if you are relocating to a bigger and more comfortable space and surrounding. However, your mind may be clouded by this excitement that you should know that there is so much to do to make your move seamless and smooth.
Plan your move. This will make moving day less stressful and anxiety-free. Determine when you want to move, how you plan to do it, who you enlist for help, which departments move first, can you move in one day and do you have an emergency person of contact to stay back until the very end? These are some of the questions you will need answers to when planning to relocate your office.
It is important you develop an asset register so that you don’t lose anything during the process. An asset register will make it easier for you to identify, mark, check and find either items that are there or missing. In addition, it will help you identify old equipment versus new equipment. It is advised you hand over the asset register to an employee who has some understanding of how to record assets. Do not take this on as another task, you will feel overwhelmed by the burden of another responsibility. The employee, on the other hand, can work with a moving service in Dubai to ensure assets are tagged and coded accordingly.
Communicate effectively with your employees. It is key to successfully moving with everything in tact. Coordination is also another aspect you need to pay attention to. It is not easy to coordinate an entire office of people to move on the same day. So keep your communication lines open and send regular reminders to staff, documenting the moving process and getting them to stay ahead of things. An office move is very challenging, and it is imperative your IT department take charge of the equipment including servers so that they can plan ahead and setup the network in the new office.
Plan for contingencies. Even with all the proper practices and coordination, things can go wrong. Be open and flexible to small changes and adjustments. Have a list of contact information of everyone so you know where each person is and at what point, on moving day. If a need arise you can immediately touch base with them. A moving service in Dubai will help you coordinate your move better and more effectively. They will ensure it is smooth, hassle free and even exciting, because movers in Dubai will see to every little detail while you get to enjoy the experience of moving to a completely new office.